Streamline Your Accounts Payable Process
Your accounts payable process should be fast and efficient. When AP is running smoothly, vendors are paid on time and you have full control of your cash outflows. SBS lets you manage every part of your AP process from start to finish - and uses a paperless workflow to do it.
Managing the Process
Our vendor management tools use a simple process to customize your AP workflow. Specify which users can create and approve vendors, indicate the number of approvals required for a particular vendor, and more. Need to import invoices and vendors from other applications? It's a seamless and automated process.
- Eliminate the entry of duplicate invoices
- Generate recurring invoices
- Drill-down to see the business context of any invoice
- Maintain a full audit trail for each transaction
- Pay from multiple bank accounts (even in the same check run)
SBS offers a paperless workflow throughout our system. In accounts payable, invoice images are scanned then attached to the transaction during AP processing. Invoices are routed by email for review and approval. Automated Clearing House (ACH) payments and receipts are emailed to vendors on the due date.
No more waiting for your inter-office mail to arrive or calling around to find out where an approval is stalled. The SBS invoice approval workflow lets you monitor the status and identify remaining approvers. Specify whether single or multiple approvals are required based on the invoice amount, department, vendor, or any rule you define. Managers can drill-down to view the invoice, make adjustments, re-route, reject, or approve the invoice with a few clicks.
Paying vendors accurately and according to terms puts you in charge of your cash outflows. Using ACH payments and paperless vendor receipts eliminates the waste related to printing and postage for a check run. Still, we know that sometimes you need to print manual checks. No problem. Our system supports manual checks including printing on-demand checks.