Core Accounting Software: Accounts Payable

Accounts Payable provides the tools to manage your organization’s disbursements and to work more effectively with your vendors. Because we've integrated imaging within AP,  you can use a paperless workflow to process, review, and approve invoices. Drill-down queries put critical information at your fingertips allowing you to resolve issues as quickly as they arise.

Invoice processing

Our A/P application provides a full audit trail on every transaction. It saves time by automatically generating recurring invoices and avoids potential over payment of vendors by preventing duplicate invoice entry. If you have invoices and vendors from other applications they easily imported using a point-and-click process.

Integrated imaging

Imaging functionality is available in our accounts payable software. We support invoice processing using scanned images (or digital uploads) of your invoices. When you scan or upload an invoice image it is attached to the invoice record and stored in the database. This allows anyone with sufficient privileges to view the images using a variety of context-sensitive queries.

Check processing

Our system supports multiple bank accounts. You can select payments across all open items using a variety of criteria the print your checks on either security stock or pre-printed forms. And, for example, if checks jam in the printer you can reprint them with just a few clicks. Go paperless by emailing vendor receipts and using auto deposit (ACH) for electronic remittance.

When you want to know the status of check run you can choose from a variety of drill-down queries including:

• Selected open items
• Cash requirements by vendor
• Checks and payment detail
• Full support for manual checks including on-demand printing

Manual checks, including on-demand printing, are also supported in our system.

Approvals

Our Approvals feature lets you to identify a person (or position) who is authorized to approve posted, unpaid invoices for payment. Approvers can view an image of the invoice, and approve, deny, or re-route it all within the application. Authorized managers also have the ability to edit or change posted distributions to general ledger accounts.

1099 Processing

1099 transactions are created automatically as checks are posted. As each 1099 transaction is created, a 1099 form record is automatically created or updated. The 1099 transactions become the audit trail that ties the amount on a 1099 form back to the payments made to a vendor. You can also record payments that were not made through Accounts Payable and make corrections for invoices that were not assigned the proper 1099 type.

This article on Accounts Payable is part of a series about our core accounting software.